Introduction
to Microsoft 2007 Office
Created: 9 October 2006
Introduction
Welcome to the “new world” of Microsoft
2007 Office. As you may have heard, 2007
Office is a major change from previous Office versions. If you are new to Microsoft Office you will
find 2007 very intuitive. When you click
on “something,” like an image, text, or spreadsheet area, special Ribbons, customized to your
selection, will appear to assist you.
For this reason, we are creating an
introduction to some of the new features of several Office applications. First, we’ll take you through the Microsoft
Office Button, the Quick Access Toolbar, Ribbons, Tabs and Groups – to
familiarize you with these common features.
Then we’ll show you some of the unique Ribbons, Tabs and Groups of each
application.
If you have 2007 Office installed on
your computer here are a couple of hints on how we’ll proceed.
To open an application, Double click quickly on the application icon (Word, PowerPoint,
Excel, etc.) on the Windows desktop. Or, click
the Start button, in the lower left corner of the screen, then click All Programs, move the
cursor over Microsoft Office and
select the application you desire.
In this tutorial, when we indicate that you
need to click a mouse button, it will mean to click the left mouse button – unless we indicate that you
should click the right mouse button.
So, always move the cursor over the “place” we indicate and “click left”
unless we tell you otherwise.
The
Microsoft Office Button
We’ll use Microsoft Word 2007 for our
initial illustrations of Ribbon, Tab and Group examples.
The first thing you’ll notice, when you
open a 2007 Office application is that there is no longer a File choice in the
Menu Bar. The arrow above points to the Microsoft Office
Button – which replaces File.
As you move your cursor over the Microsoft Office Button a preview image (image on right) will appear.
Click
the Microsoft Office button.
When you click the Microsoft Office button, it will turn orange and a “File like” menu will appear (similar
to the image on the right).You’ll notice that you now have little images for choices and that some of them have little arrows pointing to the right. These arrows indicate that there are additional choices for a selection.
We’ll show you one of these on the next
page.
On the right side of the Microsoft Office Button menu screen you will see
your most recently used files – Recent
Documents (see arrow above on right).
Each Microsoft Office Button menu is
tailored to its Office application (Word, Excel, PowerPoint, etc).
|
|||
 |
|||
|
|
A standard Print Menu screen will appear.
It is suggested that you spend a few minutes clicking the various
choices in the Microsoft Office Button menu screen to familiarize yourself
with what they do.
If
you look at the bottom of the Microsoft Office Button menu screen you
will see two buttons. Since we’re using
Word, the buttons indicate Word Options
and Exit Word.
The buttons change with each application
(e.g. PowerPoint will indicate PowerPoint Options).
When you click the Word Options
button the image below will appear.
Notice, on the left side of the menu screen there are a number of choices (e.g. Personalize,
Display, Proofing, etc.). when you click
a choice on the left side of the screen, the options for that choice appear on
the right. Take a few minutes and move through these choices to familiarize
yourself with this menu screen. You
will see that Microsoft has placed a lot of resources that were under File-Tools-Options,
in previous versions of Office, in this menu.
 |
 |
||||
 |
|||||
The last choice – Resources – furnishes a lot of online resources for the application
which you are using. We clicked the Microsoft Word Resources text link and the image
below appeared.
 |
Notice all of the useful online
resources available to you.
Quick
Access Toolbar
In
the upper left corner – to the right
of the Microsoft Office Button - you will see an area called the Quick Access Toolbar (image on
left). This area is quite handy as it
currently contains several of the most used buttons in Office applications –
Save, Undo, Redo, Print and Print Preview. You can customize this toolbar by
adding and removing as many Quick Access
button choices as you desire. 
In
the Quick Access Toolbar (on the left) you can see we added the Insert Picture
button – since we are using it a lot for this tutorial.  |
|||
 |
|||
To add this button to the toolbar we first
clicked the Insert Tab and then RIGHT clicked the Insert Picture button. One of the choices was Add to Quick Access Toolbar. When we clicked this choice the Insert Picture button was added. You can add any button you choose by doing
this.
To
remove buttons from the Quick Access Toolbar just RIGHT click on the button you desire
to remove and choose Remove from Quick
Access Toolbar.
Ribbons
This is the new term you hear a lot
about in 2007 Office. Ribbons stretch
across the top of your application screen with features to assist you as you
click the Ribbon Tabs. To us, Tabs and
Ribbons are the same. It like unreeling
holiday ribbon from a spool and seeing new images on the ribbon – very
cool! So, we’ll cover Tabs/Ribbons in
great detail.
Tabs
 |
Below
the Microsoft Office Button and Quick Access Toolbar we see a series of Tabs/Ribbons.
Tabs are similar to the Drop Down Menu choices
in previous versions of Office. The Tabs
are, logically, a bit different for each
2007 Office application to assist you with the most common features of that
application. All the 2007 Office
applications begin with the Home tab.
|
 |
 |
The Home
Tab/Ribbon for PowerPoint 2007 looks
like the image below.
The Home
Tab/Ribbon for Excel 2007 looks like the Image below.
The Home
Tab/Ribbon for Access 2007 looks like the Image below.
You’ll quickly notice that the Home Tab/Ribbon for each application
shows the Clipboard as the left “Group” (except in Access) In Word and Excel, the Font Tab/Ribbon is to
the right, but in PowerPoint, because working with slides is paramount, the
Slides Tab/Ribbon comes next. If you
have 2007 Office installed on your computer, open these four applications and take a few minutes looking at each application’s Home Tab/Ribbon.
Notice,
the Tabs to the right of the Home Tab/Ribbon
are tailored to each application. We’ll work a bit with this in a little
while.
Groups
In the image below, the arrows point to
a new topic – Groups.
 |
|
 |
 |
 |
Clipboard Font Paragraph Styles Editing
Clipboard
Group
The Tab/Ribbon bar images (in this
tutorial) are hard to read, so we’ve placed arrows (in the image above)
for the Groups in the Word Home Tab/Ribbon. Again, the Tabs/Ribbons, and Groups,will vary depending on the
application you’re using. Let’s look a
bit at the Groups in Word.
|
|
The
first Group on the Word Home Tab is Clipboard. To open a Group you move your cursor
over the little down pointing arrow in the lower right corner of a group.
This arrow is enlarged in the image below.
When you click this arrow the image on the right appears. Notice that
the Clipboard appears on the left side of your screen and shows any text or
images you’ve copied. To close this
group, click the “X” in the upper right corner of the Group.
Font
Notice, in the Font Group area (above), you have the most used Font features.
However, if you desire all of the
font features, just click the Open Group arrow to the right of Font.
An old friend – the Font menu screen appears (when you click the Open Group arrow). You’ll see this a lot as your learn more
about 2007 Office. Many of the “tried
and true” menu screens will appear in logical places.
Select
Text Mini Toolbar
When you’re working with text and fonts
a really ingenious “new thing” occurs
as you highlight text - a Select Text Mini Toolbar appears!
In the image on the right we highlighted - Highlight Text. When we paused
the cursor over the highlight, a “shadow like” toolbar appeared. When we move
our cursor over the toolbar, it is ready for us to use it to modify our
text. This is really handy as many of
text formatting features are in the Mini Toolbar. The first time you try this, be patient, it
sometimes takes a few tries.
Paragraph
Notice
in the Paragraph Group area (left)
you again have the most used Paragraph features. However, if you desire all of the paragraph features, just click the Open Group arrow
to the right of Paragraph.
The Paragraph
menu screen appears when you click
the Open Group arrow to the right of
the Paragraph Group. You should now have
a “feel” for how the Tabs/Ribbons and Groups work together to assist you.
Styles
Hang on!
The next Group on the Word Home Tab/Ribbon is Styles. If you go back to Page 6 and glance at the
Word, PowerPoint and Excel Home Tabs, you’ll see that the right portion of a
Tab is where the application selections change to fit the application. In Word
you can now select a style from the Styles Group (image below).
If you click the More arrow in the lower right corner of
the Styles group, you will see
additional choices.
 |
When you click the More arrow you will see an image similar to the one below. Notice that we are in Times New Roman – Normal.
On the next page we’ll show
you one of the really, really neat new features in 2007 Office.
Fasten
your seatbelts!
We’re going to highlight this paragraph (when we have finished typing it). Then we’re going to open the Styles Group. When the Group is open we’ll move our cursor over the choices, and
as we do, you’ll see, in the images below, that the entire paragraph changes to that Style!
We
selected this Style.
Look how the text now appears! |
And another……….. |
 |
||
Other
Tabs/Ribbons –
When
you move to the other Tabs/Ribbons, you’ll notice that they contain their own Groups
– associated with that Tab. The Insert Tab/Ribbon (below) has logical
“things” that you would insert into a document – Shapes, Pages, Tables,
Illustrations, Links, Headers/Footers, Text and Symbols. Again, depending on your choices, many
selections allow you to “preview” what you’ve highlighted – similar to the two illustrations
above.
 |
It is suggested that you click
the Tabs/Ribbons in each application you’ll be using to get
a “feel” for them.
The Page
Layout Tab/Ribbon also
has logical selections – Themes, Page Setup, Page Background, Paragraph and
Arrange.
 |
The References
Tab/Ribbon will
really come in handy for those
publishing long documents, articles
or books – Table of Contents,
Footnotes, Citations & Bibliography, Captions, Index, and Table of
Authorities.
 |
The Mailings
Tab/Ribbon lets you work
with Envelops, Labels, Mail Merge, Fields and Preview. It includes Create, Start Mail Merge, Write
and Insert Fields, Preview Results and Finish.
 |
The Review
Tab/Ribbon has the
Proofing Tools, Comments, Tracking, Changes, Compare and Protect features.
 |
The View
Tab/Ribbon allows you to
change the document Views, do Show/Hide, Zoom and arrange your Windows.
 |
This gives you a “feel” for how the
Tabs/Ribbons work in Word 2007. Again, it
would be prudent to look at the other 2007 Office applications you will be
using - to get a similar sense for these new features.
Now
we’ll look at several other neat features of 2007 Office.
Picture
Tools
Currently, when you click an image in Word 2007, PowerPoint 2007 or Excel 2007, a Picture Tools Tab/Ribbon will be available to you. We placed
a Microsoft Clip Art frog on the left.
When we click the frog a Picture Tools Tab appears above of the other Tabs/Ribbons.
When
you click the Picture Tools Tab (we’re still
in Word) the Picture Tools Ribbon
below appears.  |
 |
 |
 |
 |
Notice, like the other Ribbons, that Picture Tools also has its own Groups – Picture Tools, Shadow Effects, Border,
Arrange, and Size.
You can click the Open Group arrow
at the lower right of some groups to see more of the Group.
 |
|||
 |
|||
We clicked the Open Group arrow on the Size
Group and the Format Picture Menu
Screen appeared.
If we
are in PowerPoint – and click an
image – Picture Tools becomes
available. The image below shows that
there are different selections since we are now using PowerPoint.
SmartArt
In the Insert Ribbon/Tab at the bottom of Page
10 there is a new selection that improves on the “old” Drawing Toolbar –
especially SmartArt. SmartArt is a part of Word, Excel and PowerPoint. 
We’ve
enlarged the Word Insert Ribbon/Tab (right) to show the SmartArt selection. When you click
SmartArt a Choose a SmartArt Graphic
menu (image below) will appear.
If you have used SmartArt in the
past, you’ll quickly see that it has
been greatly enhanced.
We’ll click on the Pyramid and
then click the OK button.
 |
|||
 |
|||
A Pyramid
Diagram, similar to the one on the right, will appear. Now it gets exciting!
When you click the Pyramid you’ll
notice a new SmartArt Tools Ribbon/Tab appears (top of next page).
 |
|||||
 |
 |
||||
Similar to Picture Tools, you’ll notice several Layout and SmartArt Styles
Groups designed for enhancing the Pyramid
on which you’re working.
If you click the Change Colors button in the
SmartArt Styles Group an image like the one the right will appear. As you move
your cursor arrow over the Primary Theme Colors, you’ll see that the Pyramid changes to that color. We chose the one you see marked by the arrow on the right. Our Pyramid now has
this shading!
 |
If you now move your cursor arrow over one of the images in SmartArt Styles
you’ll see an image similar to the one on the right.
Comparable to the Text Styles on Page
10, you can see how 2007 Office is enhanced to assist you with these great
previews.
We’ll work with these in the individual
2007 Office tutorials.
Other
Ribbons/Tabs/Tools
Excel
If you are in Excel, you can now highlight a row, column or
entire spreadsheet with really eye-opening effects.
In the image on the right we opened the spreadsheet developed with the Excel
2007 tutorial. We highlighted
the December column and then clicked Conditional Formatting. The drop
down menu you see on the right appeared. We then clicked
Color Scales and, when the area to the right of Color Scales appeared, we moved our cursor over the selections. As with other 2007 applications, when you
move your cursor over the choices you
will get a temporary preview of how your selection will appear.
Notice,
in Conditional Formatting, there are
also Data Bars and Icon Sets selections. If you were to choose these you would see
small bar charts or little flags, smiley faces, etc. appear in the area you
highlighted. And the list goes on and
on. Really awesome!
PowerPoint
You saw on Page 12 that Picture Tools is a significant part of
PowerPoint 2007. Text and titles are also very important. If you click a Text Box an image (similar to the one below) will appear. Notice that a Drawing Tools Tab/Ribbon is available.
|
We clicked the Drawing Tools Tab then clicked
the More arrow to the lower right of the Shape Styles Group. An image
similar to the one below appeared.
As with other
Tools Tabs/Ribbons, when you move your
cursor arrow over a selection in the Format area – a preview of how your text will look with that selection appears. We chose
the one marked by the arrow below
and our title looks like the one on
the right of the image.
|
Also, in the
Drawing Tools Tab/Ribbon, is the Group – WordArt
Styles.
We clicked the More arrow to the right of WordArt Styles and the image on the
right appeared. Once again, as we moved our cursor over the choices, a preview of our title appeared in that WordArt Style.
We’ll
work with these Styles, and more, in the PowerPoint tutorial.
The
Lower Right Corner
Another efficient feature of 2007 Office
is in the lower right corner of Word, Excel, PowerPoint and Access. When you open these applications you will see
that the “zoom” feature is now
available, as well as other logical “view” features for each application.
|
|
|
|
|
|
The image on the right is the Word View Toolbar (located on the
bottom Right of the Word screen).
You’ll notice that normal Word document
views and zoom features are available.
|
|
|
|
The PowerPoint View Toolbar looks similar to the image on the right.
|
|
|
The Access View Toolbar looks similar to the image on the right.
|
|
|
|
|
The
Excel View Toolbar looks similar to
the image on the right.
|
|
We have found these View toolbars to be
very handy as we’ve worked in these applications.
|
 |
While
we’re in the Excel View Toolbar we’ll mention the new Page Layout View.
When you click the Page Layout View
button, an image similar to the one below will appear. This view is similar to Print Layout View in
Word. Now you have it in Excel! It’s really great as it not only gives you a “mini” print preview of your spreadsheet, it also allows you to work with your Headers
and Footers “interactively” by clicking
the Header or Footer area!
We clicked in the center Header area and the
image below appeared. Notice that a Header and Footers Tools Tab/Ribbon is available – with all of the Header and Footer Groups – and easy to
use buttons. |
 |
||||
 |
|||||
 |
Notice
the Auto Header and Auto Footer buttons to the left of the Ribbon. You can use these,
or the Header & Footer elements,
or simply type your header. This is really flexible and you see your
choices instantly.
You can see that 2007 Office is working
with you more than ever. As we create
the 2007 Office tutorials, we’ll introduce you to, and show you how to use
these Ribbons, Tabs, Groups, and Toolbars unique to each application.
At the moment Word, Excel, PowerPoint, Access
and creating messages in Outlook Mail contain these new features. 2007 Publisher is fairly similar to Publisher
2003 – but has Publisher Tasks to assist you in creating Publications. FrontPage has changed its name and moved to a new family called Expression –
with a new name – Microsoft Expression Web Designer
Komentar
Posting Komentar